Other Forms & Procedures

Key Administration Forms

AMF001 Adds Moves Changes of Clergy and Church Workers

CL001 Instructions for Counting Collections

FFFA001 Faculty Declaration and Application Forms

HOF001 Hire of Facility Template

Whilst ordinarily hire of facility agreements can be made in the name of the parish subject to certain conditions set out in the Administration Circular, please note that all agreements signed in the name of The Synod of the Diocese of the Northern Territory Incorporated must be approved and signed by either the Bishop and/or the Registrar and registered with the Diocesan Business Services.

Reimbursements and Diocesan Business Travel

For expenses pre-approved by the Bishop, Diocesan Business Manager or Ministry Development Officer of the Diocese, please submit your reimbursement claim in the following form to the relevant approver:

RFC001 Reimbursement Claim Form 220804

In order to be covered under the Diocesan Business Travel policy, anyone who is travelling interstate or overseas on Diocesan business should complete the Microsoft Form below:

FTD001 Travel Declaration Form

Other Policies & Forms

CC001 Climate Change Policy 2019

CV001 Vesture Policy Nov 2019

HC001 Holy Communion Policy 2019

PP001 Privacy Policy v4 2021

For reference, the collection of personal information (apart from that required by the Northern Territory of Australia COVID-19 Directions) should be accompanied with the following clause so as to comply with this policy:

“I have read and agree to my information being used only according to the Privacy Policy of the Anglican Diocese of the Northern Territory as amended from time to time.”

RH001 Rectory Housing Standards Policy v4

RPF002 Responsible Person Declaration and Confidentiality Agreement

Diocesan-managed Properties

Aside from parish-managed properties, the Diocese manages several properties across Northern Australia. For further information and questions in relation to these properties, please contact the Property Manager at ddbm@ntanglican.org.au or +61 8 8941 7440.

Audits of Parishes

Synod has recently passed amendments to The Parishes Ordinance 1997–2017 to allow parishes to conduct “reviews” of parish accounts where gross income is less than $500,000 for the given year.

In practice, a “review” in this Diocese comprises a set of prescribed tests of the financial reports, records and processes of a given parish by an independent person. The prescribed tests to be used by a “reviewer” in this Diocese are based on those originally used by an “independent examiner” in the Anglican Diocese of Melbourne (ADOM), which is defined as “an independent person who is nominated by the churchwardens and who they reasonably believe has the requisite ability and practical experience to carry out a competent examination of the accounts” (Section 46 Parish Governance Act 2013 [ADOM]). Most importantly, there are no formal qualifications required of a reviewer in order to conduct a review. 

It is hoped that these reduced requirements will enable parishes to fulfil obligations in submitting parish accounts to annual general meetings. The review procedures, proforma engagement letter and proforma review report are contained in the linked document:

Procedures for Reviews of Parishes in ADNT

We acknowledge with thanks Mr Malcolm Tagdell and the Registry Team of the Anglican Diocese of Melbourne for allowing this Diocese to use their materials for this purpose.

St Mary’s Hostel/Children and Families Welfare Services

In conjunction with government and non-government organisations, the Anglican Diocese of the Northern Territory and its predecessor, the Diocese of Carpentaria, operated St Mary’s Hostel/Children and Families Welfare Services, of which we hold some records. Former residents and their authorised representatives may wish to gain access to their records, which are often limited to lists upon which respective names appear. Please complete this form to enable the Diocese to assist in requests for records.